Last updated 03 June 2026
This guide is for people who have received an invitation to join an Aitomic Flow workspace — not for the admin who set it up.
You will receive an email with the subject "You've been invited to join [Organisation] on Aitomic Flow". Click the Accept invitation button in the email.
The link is valid for 24 hours. If it has expired, ask your admin to resend it from the Pending Invitations page.
You will be taken to a setup page where you enter your full name and create a password. Once submitted, you are logged in and taken to your Tasks page.
Go to your avatar in the top-right corner → Settings to add a profile photo, job title, and phone number. This information is visible to your colleagues in the User Directory and Org Chart.
The Tasks page (/tasks) is your home base. The Pending tab shows steps currently assigned to you. If a workflow has already been triggered and a step is waiting for you, it will appear here.
Click Open on any task to see the form, fill it in, and click Submit to complete your part and move the workflow forward.
The Flows page (/flows) lists all published workflows that are available for you to trigger. Click Start on any flow to kick off a new instance — for example, to submit a leave request, expense claim, or purchase order.
After triggering a flow, you can track its progress under Tasks → My Flows.
When you submit a step:
The bell icon in the top-right shows unread notifications. You will be notified when:
Click any notification to go directly to the relevant task or flow.