Understanding Workflow Versions

Every time you publish a workflow, BizFlow saves a new version of the canvas. This means you can keep improving a workflow without disrupting instances that are already running.

How versioning works

• Every publish creates a numbered version (v1, v2, v3, ...)
• Existing running instances always complete using the version they were started on
• New instances triggered after a publish use the latest published version
• You can edit a draft freely without affecting live instances — the draft is saved automatically but does not create a new version until you publish

Viewing version history

1. Open a flow in edit mode
2. In the right-hand sidebar, open the Versions panel
3. You will see a list of all versions with their publish date
4. Click any version to preview the canvas at that point in time (read-only)

Comparing two versions

1. In the Versions panel, click Compare versions
2. Select two version numbers (defaults to newest vs previous)
3. Click View changes — a summary dialog shows:
   • Steps added or removed
   • Steps that were renamed, had fields added/removed, or had their assignee rule changed
   • Connections (edges) added or removed

Draft vs published

• Draft: your current working copy; saved automatically as you edit. Does not affect live instances.
• Published: the version that new flow triggers will use. Each publish increments the version number.

Notes

• Unpublishing a workflow prevents new instances from being triggered but does not cancel instances already running
• Version numbers are internal — users triggering a flow always get the latest published version automatically