How to Export Flow Instance Data to CSV
Admins can export flow instance data to a CSV file for reporting, auditing, or offline analysis in Excel or Google Sheets.
Where to find the export
- Go to Admin → Instances in the sidebar
- Apply any filters you want — the export will include only matching instances
- Click the Export dropdown button in the top-right area of the page
- Choose an export type
Export types
Instances export
Downloads one row per flow instance. Columns include:
- Instance ID, flow name, status
- Triggered by (name + email), triggered-at date
- Completed / cancelled / error date (if applicable)
- Step counts: total, pending, completed, skipped
- One column per form field across all steps in the matched flows — labelled with the step name and field label
File-type fields show as "N file(s)" rather than the file contents.
Attachments export
Downloads one row per uploaded file across all matching instances. Columns include:
- Instance ID, step name, field name
- Filename and file size
- A 7-day signed download URL — paste the URL into a browser or click in Excel to download the file directly
Signed URLs expire 7 days after the export is generated. Re-export to obtain fresh URLs.
How filters affect the export
The export honours whatever filters are active in the Instances view at the time you click Export. To export everything, clear all filters first. To export only one flow's data, set the Flow filter before exporting.
File format
- UTF-8 encoding with BOM — opens correctly in Excel on Windows and Mac without encoding issues
- CRLF line endings
- Standard CSV — import directly into Google Sheets via File → Import
Who can export
Only admins can access the Admin → Instances page and the Export function. Regular users cannot export data.
See also